Capital Calendar

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Overview

The Capital Calendar helps you plan future cash needs. Use it to track capital call projects, schedule payment tranches, forecast cashflow, and record upcoming investment updates such as distributions, dividends, capital calls, or valuation events.

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Before you start

Confirm the organisation’s reporting currency and gather any known commitment notices, expected payment dates, and current cash assumptions.

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Basic and advanced use

• Basic use: add upcoming commitments, review due dates, and export the commitment list.
• Advanced use: manage staged tranches, likelihood, currency rates, forecast cashflow, and upcoming investment updates.

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Key ideas

• Project: the overall capital commitment, such as a fund or investment programme.
• Tranche: an individual payment within a project, with its own due date, amount, status, and likelihood.
• Status: where the tranche sits now: planned, confirmed, funded, or cancelled.
• Likelihood: how likely it is that the payment will be required.
• Investment update: an expected event that may affect cashflow, such as a distribution or announcement.

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Dashboard

Open Capital Calendar to see:

• Open commitments and how many are confirmed.
• The next upcoming commitment.
• Upcoming investment updates included in the forecast.
• Cash in bank after funded commitments.

Use Next call to jump straight to the next scheduled payment.

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Add a capital commitment project

1. Select Add project.
2. Enter the project name.
3. Choose the currency.
4. Add the total investment amount if you know it.
5. Link the project to an investment, if relevant.
6. Add a short description for context.
7. Add one or more tranches with amount, due date, status, likelihood, custom name, and notes.
8. Save the project.

Use separate tranches when a commitment is expected to be paid in stages. For example, a fund commitment might have a first close, a later drawdown, and a follow-up capital call.

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Calendar view

The Calendar tab shows tranches on their due dates.

• Use the arrows to move between months.
• Select Today to return to the current month.
• Select a day to see all commitments due on that date.
• Select an item to edit its tranche details.
• Use New entry to add another commitment from the selected day.

Colours reflect status and likelihood, helping you quickly distinguish confirmed or funded items from lower-confidence plans.

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Edit and maintain tranches

From a day panel or the Commitments tab, you can:

• Change the tranche amount, currency, due date, status, or likelihood.
• Add a custom tranche name, such as “Q2 drawdown”.
• Add internal notes.
• Mark a tranche as Confirmed when notice is received.
• Mark a tranche as Funded once paid.
• Cancel or remove items that no longer apply.

Keep statuses current so the forecast and exports stay useful.

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Forecast

The Forecast tab projects cashflow for the coming months. It shows:

• Expected income based on recent dividend and interest receipts.
• Financial news expected to affect cash.
• Commitments due each month.
• Net cashflow.
• Projected month-end balance.

Use the forecast to spot months where liquidity may be tight. It is a planning view, so keep a buffer for late notices, unexpected calls, or changed distribution timing.

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Upcoming investment updates

Add investment updates when you know about an event that should be visible in the forecast.

1. Open the Forecast tab.
2. Select Add update.
3. Enter the title, category, investment, expected date, and summary.
4. For financial updates, add the expected cash impact.
5. Mark the update as confirmed once the announcement is locked in.
6. Add a source link if available.

Financial updates feed into the forecast. Non-financial updates are still useful for context, but they do not change cashflow unless a cash impact is entered.

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Commitments list

The Commitments tab shows all upcoming projects and tranches in a searchable list. Use it to:

• Search by project, investment, description, tranche, or notes.
• Filter by status, likelihood, or investment.
• Expand or collapse projects.
• Edit project details.
• Edit or remove individual tranches.

This view is best for monthly clean-up before reporting.

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Currency rates

The Currency rates tab helps when commitments are held in more than one currency.

• Review the currencies used by your commitments.
• Add a monthly rate when you want to override the standard rate.
• Remove a manual override when it is no longer needed.

Use manual overrides when you have agreed rates, hedging assumptions, or month-specific planning rates that should be reflected in the forecast.

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Export commitments

Use Export to download upcoming commitments as:

• Excel for analysis.
• CSV for spreadsheets or other planning tools.
• PDF for sharing or filing.

Exports include upcoming, unfunded commitments with dates, project names, tranche names, investments, amounts, status, likelihood, descriptions, and notes.

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Good habits