Reports

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Overview

InvestSync’s reporting system allows you to create custom reports based on templates, filter by various criteria, and export data for analysis, compliance, or stakeholder updates. Reports can be generated from standard templates or custom configurations tailored to your needs.

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Report Types

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Standard Reports

Standard reports are pre-configured templates available to all organisations:

• Portfolio Summary: High-level overview of your entire portfolio
• Category Detail: Detailed breakdown by investment category
• Custom: Flexible reports with configurable sections and metrics

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Custom Reports

Create custom reports based on templates with your own filters, date ranges, and configurations. Custom reports can be saved, reused, and shared with team members.

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Creating a Report

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From a Standard Template

1. Navigate to Reports > Standard Reports
2. Browse available standard report templates
3. Click on a template to preview its structure
4. Click “Create Report”
5. Configure the report:
   • Name: Give your report a descriptive name
   • Description: Optional description
   • Date Range: Select the period to report on
   • Filters: Apply filters (Entity, Category, Subcategory, Tags, Listed Status)
6. Click “Generate” to create the report

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Creating a Custom Report

1. Navigate to Reports
2. Click “New Report”
3. Select a report template (Portfolio Summary, Category Detail, or Custom)
4. Configure the report:
   • Name and Description: Identify your report
   • Template Configuration: Customise sections, metrics, and layout
   • Filters: Apply filters to focus on specific investments
   • Date Range: Select reporting period
5. Click “Save” to create the report
6. Click “Generate” to populate with data

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Report Filters

Reports support comprehensive filtering to focus on specific subsets of your portfolio:

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Investment Filters

• Entity: Filter by the entity that owns investments
• Category: Filter by investment category
• Subcategory: Filter by investment subcategory
• Listed Status: Filter by listed vs unlisted investments
• Tags: Filter by investment tags (supports multiple tag groups)

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Date Filters

• As of Date: Report as of a specific date
• Date Range: Report over a specific period
• Comparison Period: Compare current period to a previous period

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Combining Filters

You can combine multiple filters to create highly targeted reports. For example:

• All liquid equities owned by Entity A
• High-risk investments in the Alternatives category
• Listed investments tagged as “Growth” strategy

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Report Configuration

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Metrics and Sections

Configure which metrics and sections appear in your report:

• Portfolio Summary: Total market value, cost basis, unrealised gains
• Performance Metrics: Period change, returns, top performers
• Category Breakdown: Allocation across categories
• Currency Exposure: Breakdown by investment currency
• Top Holdings: Largest investments by market value
• Transaction Summary: Summary of transactions in the period

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Charts and Visualisations

Reports can include:

• Value Over Time: Line charts showing portfolio value trends
• Category Allocation: Pie or bar charts showing category distribution
• Performance Comparison: Bar charts comparing investments or periods
• Currency Breakdown: Visual representation of currency exposure

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Viewing Reports

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Active Reports

1. Navigate to Reports
2. View your active reports in the main list
3. Click on a report to view its details
4. Reports show:
   • Report name and description
   • Last generated date
   • Configuration summary
   • Generated report data

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Regenerating Reports

Reports can be regenerated with updated data:

1. Open a report
2. Click “Regenerate”
3. The report will be updated with the latest investment data and valuations

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Publishing Reports

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Publishing a Report

1. Open a report
2. Click “Publish”
3. The report is marked as published with a timestamp
4. Published reports can be shared with stakeholders

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Unpublishing

1. Open a published report
2. Click “Unpublish”
3. The report is no longer marked as published

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Exporting Reports

Reports can be exported in multiple formats:

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PDF Export

1. Open a report
2. Click “Export” and select PDF
3. A professionally formatted PDF is generated with:
   • Organisation name and report title
   • Generation date and time
   • All report sections and metrics
   • Charts and visualisations
   • Page numbers for multi-page reports

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Excel Export

1. Open a report
2. Click “Export” and select Excel
3. An Excel file is generated with:
   • All report data in structured worksheets
   • Charts and visualisations
   • Raw data for further analysis

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CSV Export

1. Open a report
2. Click “Export” and select CSV
3. A CSV file is generated with report data for import into other tools

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Report Templates

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Using Templates

Report templates define the structure and configuration of reports:

1. Standard Templates: Pre-built templates available to all organisations
2. Custom Templates: Organisation-specific templates created by administrators

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Creating Custom Templates

Administrators can create custom report templates:

1. Navigate to Settings > Reports > Templates
2. Click “New Template”
3. Configure the template:
   • Name and Description: Identify the template
   • Template Type: Portfolio Summary, Category Detail, or Custom
   • Default Configuration: Set default sections, metrics, and layout
   • Default Filters: Set default filters to apply
4. Save the template
5. The template is now available when creating new reports

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Archiving Reports

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Archiving a Report

1. Open a report
2. Click “Archive”
3. The report is moved to archived reports

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Viewing Archived Reports

1. Navigate to Reports
2. Click “Archived Reports”
3. View and restore archived reports if needed

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Best Practices

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Report Permissions

Report access is controlled by organisation permissions:

• View Reports: View and export reports
• Create Reports: Create new reports from templates
• Edit Reports: Modify report configurations
• Delete Reports: Delete reports (archived reports are preserved)
• Manage Templates: Create and edit report templates (administrators only)