Xero integration

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Overview

Connect Xero when your finance workflow needs InvestSync to stay aligned with accounting records. The Xero area supports:

• Bank balances as cash investments.
• Chart of accounts sync.
• Mapping Xero accounts to investment categories or reporting areas.
• Invoice sync from investment transactions.

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Before you start

Confirm which Xero organisation should connect to InvestSync. Only connect it when your team is ready to review bank account selections, account mappings, and invoice sync settings.

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Basic and advanced use

• Basic use: connect Xero, review bank account balances, and keep the chart of accounts current.
• Advanced use: map accounts for reporting and use invoice sync after your team has checked the results.

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Connect Xero

1. Go to Settings → Integrations.
2. Choose Xero.
3. Sign in to Xero and approve the connection.
4. Select the Xero organisation you want to use.
5. Review the Xero page in InvestSync.

Only one Xero organisation is connected to an InvestSync organisation at a time.

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Bank feeds

Use Bank feeds when you want Xero bank balances reflected as cash investments. Go to Settings → Integrations → Xero → Bank accounts to choose which accounts are active. This is useful for:

• Cash visibility across the portfolio.
• Multi-currency bank balances.
• Daily balance updates for selected accounts.

When you open one of these cash records from Investments, InvestSync shows a bank account view. It highlights the current cash balance, balance history, Xero sync status, account currency, and related activity. This keeps bank accounts separate from normal investment holdings, where performance, market value, and gain or loss are the main focus. If selected bank accounts are syncing, the Dashboard can also show a bank balances panel. This helps teams check available cash without opening each bank account record.

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Chart of accounts

Use Chart of accounts to keep InvestSync aligned with your accounting structure. From Settings → Integrations → Xero you can:

• See how many accounts have been synced.
• Run Sync when accounts have changed in Xero.
• Turn chart of accounts auto-sync on or off.
• Open Review mapping to match accounts to investment reporting needs.

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Account mapping

Use account mapping to connect investment records with the right Xero accounts for reporting and reconciliation. Typical mapping work includes:

• Finding suggested primary account matches from investment names, tickers, account codes, and Xero account classes.
• Reviewing the confidence and reason shown for each suggestion before saving it.
• Applying high-confidence suggestions together, then checking lower-confidence suggestions one by one.
• Choosing the correct account where a suggestion is not right.
• Setting default accounts for tax, capital gains, and unrealised gains.
• Revisiting mappings when the portfolio or chart of accounts changes.

Suggested mappings do not replace existing saved mappings. If InvestSync is not confident enough, the investment is left for manual review.

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Invoice sync

Use Invoice sync when transactions should create Xero invoices or bills. Go to Settings → Integrations → Xero → Invoice sync to choose the automation mode. Common examples:

• Buy transactions can create payable bills.
• Sell, write-off, and income transactions can create receivable invoices.
• Income can include a tax deduction line where relevant.

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Disconnecting Xero

Go to Settings → Integrations → Xero and choose Disconnect. Disconnecting stops future syncing. Existing InvestSync records remain available.

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Good practice

• Sync the chart of accounts after changing accounts in Xero.
• Review bank account selections after opening or closing accounts.
• Check mappings before using invoice sync.
• Start invoice sync manually until your team is comfortable with the results.