Planning

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Overview

Planning helps your team turn portfolio ideas into clear actions. Use it to set investment goals, track progress against measurable targets, keep a watchlist of companies you are considering, and record planning conversations in one place.

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Before you start

Agree the planning outcome you want to track, who owns it, and what measure will show progress. This makes goals easier to review later.

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Basic and advanced use

• Basic use: create goals, track progress, and keep a focused watchlist.
• Advanced use: combine risk tolerance, portfolio-linked metrics, progress updates, market context, and planning notes for recurring reviews.

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Planning dashboard

Open Planning to see a quick view of:

• Recent planning threads for discussions and decisions.
• Goal progress across on-track, at-risk, and off-track goals.
• Recently updated investments that may need attention.
• A watchlist, risers and fallers, and recent market news.

Use this page at the start of a review meeting to spot what needs follow-up.

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Investment goals

Goals are best for outcomes such as increasing portfolio value, improving income, reducing concentration, or preparing for a liquidity event.

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Create a goal

1. Open Planning > Goals.
2. Select Create investment goal.
3. Add a clear goal name, owner, target date, and summary.
4. Choose the first metric you want to track.
5. Enter the current value, target value, and measurement period.
6. Save the goal.

Good goal names are specific, for example “Grow portfolio market value to $1m” or “Reduce exposure to a single sector below 20%”.

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Set risk tolerance

The goals page includes an organisation-wide risk tolerance:

• Conservative: focus on capital preservation and steady returns.
• Balanced: blend growth with stability.
• Growth: accept higher volatility for longer-term gains.

Review this before adding major goals, so targets match the team’s appetite for risk.

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Track metrics

Each goal can have a primary metric and supporting metrics. Metrics can be:

• Manual: you enter progress yourself.
• Portfolio: the value follows available portfolio measures.

Use manual metrics for judgement-based targets, such as “review completed” or “allocation reduced”. Use portfolio metrics for figures that should stay aligned with your holdings.

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Record progress

On a goal card, you can:

• Select Record progress to update a manual metric.
• Select Add supporting metric when one measure is not enough.
• Select Add update to record what changed, current status, confidence, and the date.
• Move goals between active, completed, and archived views.

Progress notes are useful for explaining why a goal is on track, at risk, or off track.

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Allocation targets

Allocation targets help you compare the portfolio you hold today with the mix you want to work towards. Use this page when you are preparing a review, testing a future plan, or discussing a change in risk profile.

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Set targets

1. Open Planning > Allocation targets.
2. Review the editable allocation summary.
3. Enter the target percentage for each category.
4. Add a short reason where a target needs context.
5. Add optional subcategory budgets where you want more detail inside a category.
6. Add any useful AI-suggested categories or subcategories to the summary.
7. Save a copy when you want to keep that version.

The target total should usually add to 100%. If it is under or over, use the difference as a prompt to review what still needs adjusting. Subcategory budgets are optional. Use them when a category needs more detail, such as splitting income assets into short duration bonds, credit, and cash-like holdings. Use Show subcategories in the allocation header to switch between a category-only view and the nested subcategory view. Subcategories are shown directly underneath their parent category, including AI suggestions. The page uses your existing subcategories first, then shows whether a new subcategory is being suggested.

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Save and compare copies

Each saved copy keeps the target percentages, optional subcategory budgets, risk profile, future plans, and any AI notes available at the time. Restore an earlier copy when you want to continue from a previous version. This is useful for comparing options such as a conservative plan, a balanced plan, and a growth-focused plan.

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Work with AI

Select Open AI collaborator when you want to work through allocation targets with AI in a dedicated comparison view. The collaborator shows:

• Current allocation.
• Current target.
• AI suggestion.
• Difference between the current target and the AI suggestion.

The chat sits on the right of the comparison view, so you can ask follow-up questions while reviewing the numbers. Use Generate suggestion to ask AI for an allocation draft based on:

• The current portfolio allocation.
• Your draft targets.
• Recorded planning goals.
• Risk profile.
• Future plans such as liquidity needs, income requirements, or upcoming commitments.

Before generating a draft, choose whether AI may suggest new categories or subcategories. AI will use existing subcategories before suggesting new ones. These suggestions appear only when AI returns structured allocation suggestions. The plan does not change automatically. Use Apply row, Apply subcategory, or Apply all suggestions when you want to bring a suggestion into the editable plan. Review the AI draft before acting. Treat it as planning support, not a final recommendation.

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Watchlist and market context

The Planning page includes a watchlist for companies or tickers you are monitoring before taking action.

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Add to the watchlist

1. Open Planning.
2. Search by company name or ticker.
3. Select Add beside the result.
4. Use the star icon for high-priority items.

Select a watchlist item to view its planning stock page. Remove items once they are no longer relevant. Starred watchlist items also appear on the main Dashboard so priority companies stay visible during reviews. If market data is temporarily unavailable, refresh the page later to see the latest prices.

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Use market context

The dashboard also shows risers, fallers, and recent market news. Treat these as prompts for research, not as instructions to buy or sell. Record any decisions or questions in planning notes so the team can see the reasoning later.

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Planning notes

Use planning notes to keep discussions attached to investments, tickers, entities, custodians, custodian portfolios, documents, or broader themes. Notes are helpful for:

• Capturing meeting outcomes.
• Recording why a goal was changed.
• Keeping research comments beside the relevant investment.
• Discussing agreements, minutes, custodian records, or entity records after they have been filed in Documents.
• Creating a shared history for future reviews.

Use Documents as the main place to store final files. Use planning notes for the discussion, decision trail, follow-up actions, and team context around those files. The notes list is ordered by latest activity, so recently updated conversations stay at the top. Add a clear thread title, such as “Board meeting notes” or “Custodian agreement review”, so the record is easy to recognise later. Use search to find a thread by title, investment, ticker, entity, custodian, document name, teammate, or recent comment. Use the tabs to move between active threads, private drafts, closed threads, and archived threads. Filter thread tabs further to focus on investments, corporate records, opportunities, planning topics, or followed threads. Select a thread to open its focused conversation page, where you can reply, review the history, manage reminders, and view related files. The top of each thread shows the title, linked topic, when it was last updated, how many messages, reminders, and files it contains, and who has been involved. Use this summary to check whether you are in the right conversation before adding a reply or follow-up. Planning notes follow your chosen light or dark appearance. The list, thread view, editor, files, reminders, and actions stay on consistent backgrounds so long conversations remain easy to scan. Turn on Private thread when a planning note is for your own working record. Private threads are only visible to you, do not appear in other teammates’ note lists, and do not send mention alerts to other people. The person who created the thread can change this later from the Actions tab. When writing a note or reply, use the editor toolbar to format text, add lists, quote decisions, and include links. You can paste Markdown meeting notes into the editor and InvestSync will format headings, lists, links, tables, and emphasis for you. You can also paste images directly into the editor or insert them with the image button. Pasted images appear straight away and save in the background. Select an image to resize it directly on the image before saving. For longer records, open the full editor from the new thread window. The full editor gives you more space, lets you queue multiple supporting documents, and keeps drafts private to you until you publish the thread. Inside a thread, use the tabs to keep the discussion separate from the record history. The Thread tab shows the conversation with replies nested under the comment they respond to, while History shows when the thread was created, replies were added, and mention emails were sent. Use Closed and Archived to review or change whether the thread can receive new replies and whether it appears in normal thread lists. Use Set reminder when a note needs follow-up at a specific date and time. Choose the teammates who should receive the reminder. Reminder times use your current timezone when you set or adjust them. When a reminder becomes due, InvestSync sends recipients an in-app notification and email with a link back to the thread. You can adjust a reminder, append extra context, or delete it from the Reminders tab while the thread remains open. If your Microsoft calendar is connected, you can also add the reminder to your calendar or schedule a follow-up meeting after saving the reminder. Meeting invites can include organisation members, external email addresses, and an optional Microsoft Teams link. Use the Actions tab to update the thread title or when a thread no longer needs active discussion. Closing a thread keeps it visible but stops new replies until it is reopened. Archiving removes it from normal thread lists while keeping the record available by direct link. Deleting a thread is permanent and is only available to authorised team members.

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Good habits