Investment tagging

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Overview

Tags help you view investments in ways that categories alone cannot cover. Use tags for finance and reporting dimensions such as:

• Liquidity
• Strategy
• Risk level
• Mandate
• Tax treatment
• Custodian
• Reporting pack
• Review status

Tags belong to one organisation. Changes affect that organisation’s investments only.

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Before you start

Agree which reporting dimensions are worth tracking. Start with a small set of tag groups so the tagging process stays easy to maintain.

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Basic and advanced use

• Basic use: create tag groups and apply tags to individual investments.
• Advanced use: set category defaults, use overrides, bulk update investments, and filter dashboards or reports by tags.

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Key ideas

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Tag groups

A tag group is the field you want to track, such as Liquidity or Risk Level. Tag groups can be:

• Single value: choose one option, such as Low, Medium, or High.
• Multiple values: choose more than one option, such as Growth and Income.

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Tag options

Tag options are the values inside a group. For example:

• Liquidity: Liquid, Semi-liquid, Illiquid
• Strategy: Growth, Income, Defensive
• Risk Level: Low, Medium, High

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Defaults

Defaults apply tags automatically from the investment category or subcategory. For example, if Listed Equities usually means Liquidity: Liquid, set that as a default so new and existing investments stay consistent.

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Overrides

Use an investment-level override when one investment does not fit the default. For example, most equities may be liquid, but a restricted holding might need Liquidity: Illiquid.

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Set up tags

1. Go to Settings → Investments.
2. Open the tags area.
3. Create a tag group.
4. Add the options your team uses.
5. Choose whether the group allows one value or multiple values.
6. Repeat for each reporting dimension you need.

Keep tag names short and familiar to your finance team.

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Set category and subcategory defaults

1. Go to Settings → Investments.
2. Open the categories area.
3. Choose a category.
4. Set default tags for that category.
5. Set subcategory defaults only where they differ from the category.

Subcategories can inherit the category defaults. This reduces manual work and keeps reporting consistent.

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Tag individual investments

Use individual edits when a specific investment needs a different tag. Open the investment, find the tags section, edit the values, and save.

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Bulk tagging

Use Bulk tagging when you need to update many investments at once. You can:

• Search investments by name, ticker, category, or entity.
• Group investments by category, entity, listed status, or tag.
• Select one investment, a group, or all filtered investments.
• Set a tag value.
• Add a value to a multi-value group.
• Remove a value from selected investments.

Bulk tagging is useful after importing investments, changing a reporting process, or preparing a new reporting pack.

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Use tags in dashboards and reports

Tags can help answer questions such as:

• What is your liquid exposure?
• Which investments are high risk?
• Which holdings belong to a specific mandate?
• Which investments should appear in a particular reporting pack?
• How does one strategy compare with another?

Use tag filters alongside entity, category, subcategory, and listed status filters for focused views.

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Good practice

• Start with a small number of useful tag groups.
• Use defaults wherever most investments follow the same rule.
• Use overrides sparingly.
• Review tags quarterly or when reporting requirements change.
• Avoid duplicate groups that mean almost the same thing.